November Board Meeting Summary:
At their November meeting, the UUCP Board of Trustees worked to finish preparations for the upcoming Congregational Meeting to be held December 15 after service. Please plan to attend! At the meeting, the congregation will vote on whether to make the UUCP ground a gun-free zone, whether to approve a climate change resolution being presented by the Green Sanctuary Committee, whether to approve the 2020 budget, and to approve new Board members for 2020 (Fran Rodriguez, Marcus Smith, Ellery Blood, and Duane DeTemple) The Board also approved a revision to the Facilities Use Policy to require event hosts at events held in our facilities that are not a regularly scheduled part of the church calendar. Event hosts will help event organizers prepare, set up, and clean up. They will be recruited from congregation members and will receive $50 compensation for their service. If interested, be on the lookout for a job description that will be posted to the UUCP website, closed Facebook page, and church newsletter.
October Board Meeting Summary:
This month the Board approved the 2020 UUCP budget, which includes cost-of-living raises for church staff, a part-time website coordinator, and additional income as we return to a normal budget after a sabbatical year. More details will be coming soon from the Pledge Drive Committee. A congregational vote to approve the 2020 budget will take place at the December meeting of the congregation.
The Board also reviewed the status of the quiet phase of the capital campaign, which is going very well. The Board approved fund-raising goals for the building project, which will be announced at the November 15 Building Project Kickoff Event (6:00-8:00 in the sanctuary – be there!).
Mary Ellen Radziemski has recently resigned from the UUCP Board of Trustees. Please join us in thanking Mary Ellen for her excellent service to our church community! The Nominating Committee has appointed Duane DeTemple as her replacement, and he will start at the November Board meeting.
Note that the November 15 event will take the place of this quarter’s Breakfast With the Board event.
September Board Meeting Summary:
This month the UUCP Board of Trustees approved hiring Sam Welsh as our new Assistant Music Director. We also approved having the church officially endorse the Climate Strike planned for September 20 and being led by local high school students. UUCP employees will be allowed to participate in the event with pay. The Board also approved a new Gift Acceptance Policy to help appropriately manage gifts made to the capital campaign (and otherwise), and it will be available on the UUCP website soon. Lastly, the Board discussed the need to ensure that announcements at the start of service are brief, appropriate, and necessary. Going forward, an assigned Board member will be delivering all such announcements. If you have announcement to make at Sunday service, please provide it in writing to the Board member listed in the order of service. Thank you!
August Board Meeting Summary:
The Board is happy to announce that draft plans for the expansion to our facilities will be unveiled Sunday, August 18 after service. Four alternatives will be presented with estimated costs. These plans are not final; we are presenting these plans for your feedback so that the architect can make any needed changes before we take a final congregational vote. As part of the capital campaign to fund our expansion, 50 members representing the range and diversity of our membership will soon be contacted by mail to meet with our consultant, Rachel, at her next visit. Watch your mail in case you’re one of the invitees!
The Worship Committee has chosen the theme of racial justice for the coming year, with one service per month dedicated to this topic. Reverend Elizabeth intends to start an associated racial justice book club.
Some new staff changes are in the works. Paul Thompson has accepted the role of Music Director, and the Board has authorized the creation of a part-time web site content coordinator position to ensure that our website stays up to date and informative. Contact Board President Joe Pallen for more information on the role.
This month our treasurer had to dip into our savings to cover our expenses. Please remember to maintain your pledges, and if you haven’t yet paid for your Service Auction purchases, now would be a good time to do so. Thank you!
July Board Meeting Summary:
While things at UUCP have slowed down for the summer, the Board is still hard at work moving our planned facility expansion forward. While we have not yet been able to have a scale model of our planned new facilities constructed as planned, the Building Project Committee is researching having a virtual tour developed instead, which will hopefully be available later this summer. We are also working on ways to keep our church’s website more up to date, which may result in hiring a part-time web developer. In addition, we are expanding what’s offered on the site, including more complete information on each of our committees and the all of the UUCP’s approved policies (on the site, click What’s Happening, then Board Documents to check them out).
June Board Meeting Summary:
At the June meeting, the UUCP Board reviewed the proposed site plan for the church expansion and made only a few small suggestions. The official drawings and 3D model are expected to be available by the end of June for the congregation to view and provide feedback. The Board is also working on improving the church’s internet connection and to provide for more frequent updates of our website. In the interest of increasing transparency, the Board has also been working to make more resources available on the site; you can now read all of the church’s policies by going to What’s Happening > Board Documents and clicking the UUCP Policies folder.
May Board Meeting Summary:
This month the Board approved proceeding with the first stage of an architectural proposal provided by Laurence Rose for the church expansion project. We expect to have rendered 3D images and a scale model of the planned expansion available for the congregation to view by the end of June. The Building Project Committee is also holding discussions with the Latah County Historical Society about using our shared driveway for parking. The Board also approved new guidelines for moderating the UUCP Facebook group and has begun looking into options for increased staffing to provide more regular updates to the UUCP website.
April Board Meeting Summary:
April was a busy meeting of the UUCP Board! The Board first met with one of our congregants to discuss potential improvements to our church’s Vaccination Policy, which we will work to implement over the coming month. Plans for our building expansion are proceeding smoothly; a survey has been commissioned and an architect has been identified, who will begin working on a new plan—based on the Option 3 floor plans submitted to the congregation last year—once the survey is complete. Our goal is to have new drawings and a model of the new facilities available to the congregation by this summer. The Capital Campaign Committee is also getting ready to initiate a financial feasibility study to plan for the costs of the expansion.
The Board agreed to pay $300 to cover half the cost of the recent Muslim Picnic and also allocated Board funds to cover the facility rental for a quarterly Vespers service in Pullman. The Board approved a Sabbatical Contract for Reverend Crystal Zerfoss to fill in, as needed, during June and July until Reverend Elizabeth returns. Lastly, the Board approved a new Documentation Policy that, when implemented, will make church policies, procedures, and committee information far more accessible to the members of our church. If you have any questions, reach out to any of our Board members. They’re the ones with the blue name tags.
March Board Meeting Summary:
The Board would like to remind the congregation that the UUA General Assembly is being held in Spokane this year June 19–23. Registration is now open, and the early-registration discounts last until May 1. Financial aid and volunteer opportunities are available, but you must apply by March 31.
The new Building Project Committee had a successful first meeting February 27 in which they began filling committee positions and identified an architect, Laurence Rose, who will submit a proposal in the coming month. The Committee is also actively ascertaining our building needs and desires to inform the building plan.
The next Breakfast With the Board will be held in the church basement March 24 at 9:00 a.m. Childcare will be provided. Please come and share your feedback, bring your questions, and enjoy a hot breakfast before service courtesy of the Board!
February Board Meeting Summary:
At February’s meeting, the UUCP Board was happy to welcome our sabbatical minister, the Reverend Theresa Soto. We look forward to benefitting from her guidance and wisdom during Reverend Elizabeth’s absence. Congregants may contact Theresa at firstname.lastname@example.org.
Due to a recent increase in the amount of garbage produced by the church (due in part to Moscow Recycling no longer accepting many materials) the Board passed a motion to increase the size of our trash receptacle. As a reminder, please try to recycle and choose low-waste options as much as possible for church activities (or in general!). The Board also revisited and reapproved the installation of new, smarter thermostats for the main church building as well as Yellow House. Lastly, the Board decided to keep holding quarterly Breakfast With the Board events to improve transparency and communication between the Board and the rest of the church. Look forward to our next breakfast sometime in March!
January Board Meeting Summary:
At this month’s meeting, the UUCP Board was happy to welcome Karen Jennings, Rich Alldredge, and Margaret Dibble as our newest members. We look forward to working together on our church’s mission over the coming years. We also bid a fond and grateful farewell to our departing Board members, Gene Siple, Charla Willis, and Marisa Gibler. Thank you, Gene, Charla, and Marisa, for your dedicated service to our community!
The Board chose new officers at the January meeting. Joe Pallen will continue to serve as the Board President, Ryan Urie will continue to serve as Secretary, and Judy LaLonde will continue to serve as Treasurer. Rich Alldredge is the new Vice President, and Margaret Dibble will represent the Board on the Executive Committee.
The Board recently called upon the congregation to volunteer for several new committees to aid with the expansion of our facilities and our continued dedication to Family Promise. The response was overwhelming, and we now have ample volunteers to take on this vital work. Thank you so much to everyone who stepped up! The Board has chosen liaisons for each committee: Mary DuPree for the Building Project Steering Committee, Lynna Stewart and Margaret Dibble for the Capital Campaign Committee, and Dan Schmidt for the Family Promise Committee. These Board members will assemble the volunteers for each committee in the coming weeks to begin determining roles and planning for the work ahead.
December Board Meeting Summary:
At this month’s meeting, the UUCP Board approved a new Information Management Policy, as well as the formation of a new Tech Committee to address audio, video, and website issues. The initial members of the Tech Committee will be Pat Fuerst, Rod Sprague, and Jon Anderson. The Board also approved the formation of a Family Promise Committee, based on feedback from the recent Congregational Meeting, and is seeking volunteers to fill it. The Board is also seeking volunteers for the Building Project Steering Committee and Capital Campaign Committee to implement the expansion of our facilities at our current location, as approved at the Congregational Meeting. If you are interested in volunteering for any of these committees, please contact UUCP Board President Joe Pallen (email@example.com).
November Board Meeting Summary:
At their November meeting, the UUCP Board of Trustees agreed on the 2019 budget that will be submitted to congregation for a vote at the December 9 Congregational Meeting. Anyone who wishes to see the line-item budget should contact Judy LaLonde. The Board also approved the formation of a new Audio/Visual Committee. Bereavement leave for Reverend Elizabeth was approved for November 30th through December 12th. The Board also discussed ongoing work to provide more opportunities for involvement for Pullman UUs, including a monthly vespers with a possible potluck and a bimonthly parent group similar to the one now offered in Moscow. As a reminder, the next Congregational Meeting will be held December 9 after service, and the next Board meeting will be held December 19.
October Board Meeting Summary:
At their October meeting, the UUCP Board agreed to begin the facilities planning timeline suggested in the Next Steps Report provided by our stewardship consultant, Rachel Maxwell. This report is available on the UUCP website, and printed copies will also be available in the church foyer. The next Congregational Meeting is scheduled for December 9 and will include a vote on how we want to proceed with a capital campaign, as detailed in the report. A full agenda for this meeting will be sent out by November 25. The Board also discussed the future of Family Promise, which is currently suffering from a lack of volunteers. The commitment of the congregation to this program will also be assessed at the Congregational Meeting.
September Board Meeting Summary:
At their September 19th meeting, the UUCP Board made plans for the Breakfast With the Board on September 30th, from 8:30-9:30, and the Next Steps Weekend scheduled for October 5th, 6th, and 7th. The Board also picked a tentative date for the second phase of the feasibility study. The Board discussed making signs and ordering sign posts to designate reserved parking places for elderly or limited-mobility members. The Board also discussed our growing need for RE program volunteers.
UUCP Board’s letter to the congregation about our Next Steps weekend in October:
UUCP Congregational Stewardship Visit Oct 5-7
As we prepare to make major decisions about our future facilities and programs, we’re excited to announce that UU Stewardship Consultant, Rachel Maxwell, will be with us on October 5th, 6thand 7th.
Rachel will meet with our board on Friday evening and on Saturday with our staff, church leadership, and several committees. She will be identifying recommended next steps and practical information to help us successfully achieve our stated goals.
On Sunday after the service Rachel will present her initial observations and recommendations to our entire congregation and will be there to answer your questions. A detailed written report delivered within two weeks of the visit will contain congregational survey results, data analysis, techniques for successful campaigns, UUA and district/regional resources applicable for our fellowship, and a timeline of recommendations customized for us.
Please plan to attend the congregation meeting on Sundayso that we will get the most out of our weekend with Rachel. Coffee and childcare will be provided during her presentation after the Sunday service.
If you have questions, feel free to contact any of us.
Your UUCP Board:
Joe Pallen, Mary Ellen Radziemski, Ryan Urie,Charla Willis,Mary DuPree, Dan J Schmidt, Marisa Gibler, Lynna Stewart, Gene Siple
Based on the feedback of the congregation through the facilities discernment process and the census report, the UUCP Board offers the following vision for the future of our church:
“The UUCP is a church that serves the entire Palouse region. As a program-based church, we will support and expand our existing church offerings while also exploring new opportunities to meet the needs of our UUCP family and the rest of the Palouse. We will anticipate and welcome congregational growth at our existing campus by improving and expanding our facilities in a financially responsible manner and by ensuring that they reflect our commitment to being welcoming of and accessible to everyone.”
August Board Meeting Summary:
At the August 15 meeting of the UUCP Board of Trustees, the Board decided to commence with a feasibility analysis as the next step for determining the future of our church facilities. A “Next Steps Weekend” event will be held in late September or early October, and all members of the church are encouraged to participate.
The Board also discussed ways to provide adequate parking and seating for community members with limited mobility. The Board also began planning for this year’s annual pledge drive and discussed how to cover the various expenses associated with Reverend Elizabeth’s upcoming sabbatical.
July 2018, Board Meeting Summary:
At their June meeting, the UUCP Board approved updates to the Safe Congregation Policy. As Jon Anderson has recently accepted a new position at the University of Idaho, the Board approved hiring Paul Thompson to replace him as our choir director and hiring Lynna Stewart as the choir accompanist. Jon will continue serving as the UUCP music director. The Board is also moving forward with commissioning a feasibility analysis to inform our facilities planning process.
July’s “Breakfast With the Board” event was a big success, and we’re grateful for all the feedback we received from community members. The next Breakfast With the Board is tentatively scheduled for September 30. Please plan to come and bring your questions and concerns about the direction of the church!
June 2018, Board Meeting Summary:
At the June meeting of the UUCP Board of Trustees, the board agreed to hold a Breakfast With the Board event to improve the transparency of Board activities and encourage communication between the Board and the congregation. The event is scheduled for July 15, 8:30-9:30 in the church basement. The Board recently held a half-day retreat to discuss the report from the Facilities Planning Task Force, and this issue will be discussed further at the Breakfast With the Board event. The Board also discussed the recently released church census report and will continue discussing at the July meeting how to best implement the feedback from the congregation.
May 2018, Board Meeting Summary:
In order to improve transparency, the UUCP Board is now providing monthly board meeting summaries (like the following) in the UUCP newsletter and on the web.
At their May 2018 meeting, the UUCP Board of Trustees discussed at length the report of the Facilities Planning Task Force, available both in the newsletter and on the UUCP website. (The report and other related documents can be found on the Board’s document page.) The Board is planning a retreat to discuss the report in greater detail, weigh various options, and determine the next steps toward reaching a congregational consensus on this extremely important decision. If you have additional input on this topic after reviewing the report, please contact a Board member directly (look for the blue name tags!).
The Board also approved a new Personnel Policy and a revised Facilities Use Policy; both are available for review at the church office. The Board approved changing the title of the Director of Religious Exploration to Director of Family Ministries to better reflect Ginger’s actual duties. Ginger’s assistant, Veronica, will also have her job title updated to Family Ministries Program Associate.
The next Board meeting will be June 13 at 6:30 in the Sanctuary. As a reminder, all members of the UUCP congregation are welcome to attend.