Executive Committee

Purpose

The UUCP Executive Committee provides a clear, efficient, effective, timely mechanism for addressing the routine, day-to-day operations of the UUCP, saving the time and logistical difficulties of convening the entire Board of Directors.

Responsibilities and Scope

Expectations

It is the expectation of the UUCP congregation and Board of Directors that the Executive Committee transparently conducts its business within the letter and spirit of the UUCP vision, mission and bylaws. The Executive Committee will report its actions to the Board in a timely manner. Decisions of the Committee will be by consensus; for a decision to be made at least four members need to be present. If the Committee is not agreed, then the issue shall go to the Board.

Membership

The Executive Committee is comprised of six members:

  • The UUCP board president, or other designated member of the current board, who will serve as chair
  • The UUCP minister
  • A past UUCP board member, appointed by the UUCP Board
  • The UUCP treasurer or a designated representative who is fully apprised of the church finances
  • The UUCP administrative secretary
  • The Director of Lifespan Religious Exploration

Powers

Working within the spirit of the UUCP vision, mission and bylaws, the Executive Committee has the authority to:

  • Attend to routine, day-to-day operations of the church
  • Assess situations that fall outside the routine, day-to-day operations of the church, triage their urgency and engage the appropriate UUCP members, committees, and/or board to address them
  • Speak on behalf of the congregation in times of emergencies or great need   Serve as the steward of church protocols, operational practices, church records and documents, (e.g., insurance policies, bank account numbers, etc.)

The Executive Committee does not have the authority to:

  • Spend UUCP resources beyond or outside of the UUCP budget
  • Hire or fire UUCP employees  
  • Change UUCP policy

General Committee Expectations

It is the expectation of the UUCP congregation and Board of Directors that all committees will transparently conduct their business within the letter and spirit of the UUCP vision, mission, and bylaws. Committees are required to do the following:

  • Once per year, provide a short-written report to the Board summarizing the committee’s activities during the previous year and plans for the year ahead. This report will include the name and contact information of the Committee’s current chair.
  • Stay within their allotted budget.
  • Retain meeting minutes or some other record of committee decisions and activities.
  • Notify the Board whenever the committee chair changes.

 

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